Children’s Products: How Often To CPSIA Test Samples Without It Costing A Fortune?

Children's Products: How Often To CPSIA Test Samples Without It Costing A Fortune?To answer this question we’ll use the example of a company that is producing products that need to adhere to the CPSIA test requirements commonly required for toys and children’s products by the Consumer Product Safety Commission of the USA.

As you may know, this type of third-party lab testing is something you have to do (unless the manufacturer does it all themselves, which is quite unlikely) and it can get expensive quickly. So how do you choose how frequently to repeat the tests during ongoing production in order to assure compliance, but without doing it so often that the costs become too onerous?

Continue reading “Children’s Products: How Often To CPSIA Test Samples Without It Costing A Fortune?”

How The EU MDR Will Change The Medical Device Industry Forever [Podcast]

eu mdr compliance future podcast

Our CEO Renaud is joined again by Clive Greenwood, a China-based product compliance expert, to discuss the new EU MDR.
We all heard about the Wild West of PPE imports in the early days of the pandemic where worrying amounts of substandard PPE was imported into countries desperate for supplies, even though they provided dubious protection against infection. As you’ll hear, the new MDR makes manufacturers and importers accountable for what they bring in and will allow authorities to find, enforce, and prosecute infractions more easily.

So, let’s get into how this new compliance standard for medical devices could affect you today and how it’s set to form a template for future standards.

 

Listen here! 👇👇👇

🎧 Clive Greenwood | What Does The EU Medical Device Regulation Tell Us About Compliance’s Future? Be Afraid! 🎧

▶️ Watch on YouTube ▶️

Here’s what’s included in the episode…

✅ What the Medical Device Regulation (EU) 2017/745 (MDR) is.
✅ If you import medical devices into the EU and have a CE certificate granted under the old MDD, when do you have to switch and will it be an easy transition?
✅ The Scope of the MDR
✅ Why customs will now more easily be able to check the medical devices are compliant
✅ What information about your QMS and processes should be included in the technical document pack
✅ Notified bodies now have to take more action to monitor ongoing production after certification.
✅ Who’s liable now if there is any trouble with the products?
✅ What happens if it’s found that a fake document was submitted or a problem was found?
✅ How can companies transition from the old MDD to the new MDR?
✅ What if you’re planning to bring a medical device to the market soon?
✅ Overall, why is the EU MDR beneficial?
…and much more!

 

A disclaimer…

We at Sofeast are not lawyers. What we discussed above is based only on our understanding of the regulatory requirements. We do not present this information as a basis for you to make decisions, and we do not accept any liability if you do so. Please consult a lawyer before taking action.

 

Related content…

 

Listen, rate, & subscribe to the ‘China Manufacturing Decoded’ podcast on your favorite provider 👍

There are more episodes to come, so remember to rate us and subscribe! You can find us on:

If you enjoyed this episode, don’t forget to give us a ⭐️⭐️⭐️⭐️⭐️ rating and share it with your network if you enjoy listening! 😊

What A New Buyer On A Small Budget Should Know BEFORE Buying From China [Podcast]

What A New Buyer On A Small Budget Should Know BEFORE Buying From China [Podcast]In This Episode…

This time our CEO, Renaud Anjoran, is joined by Rico Ngoma, CEO of Source Find Asia, for a discussion about how entrepreneurs and SMEs who are working with a low budget should get started with manufacturing in China.

They both share real examples and tips about what’s most important, how to lower product development costs, sourcing and vetting suppliers, key terms to agree with them, and much, much more!

 

Just hit the play button to start listening..!

Listen to the episode right here 👇👇👇

🎧 Rico Ngoma | What A New Buyer On A Small Budget Should Know Before Buying From China 🎧

Or watch the discussion on YouTube 👀

 

Go even deeper into getting started with manufacturing by joining the FREE SFA digital summit!

Rico has recently launched the SFA digital summit, a free manufacturing program for entrepreneurs and businesses on a low budget who want to start manufacturing. So if this episode was of interest you can go into far more detail by registering for the summit as there are 16+ expert speakers on a variety of sourcing, manufacturing, and logistics topics.

Why join?

If you’re building a 6 to 7-figure business that wants to focus on revenue growth or a one or 2-man sourcing team that wants to learn how pros do it and expand your network, the summit will give you expert guidance.

>> Register for free here <<

 

Episode transcript

Hello everybody this is your host today and welcome to another episode of the china manufacturing decoded podcast today my guest is Rico Ngoma. I’ve known him for probably six or seven years. Rico maybe you can introduce yourself and what you do?

Hey thanks for having me on the show, so I’m the CEO of Source Find Asia we are a manufacturing consulting company based in Guangzhou and we also have some installations in other parts of China like most of Southern China, but also in Northern China as well and yeah we specialize in basically finding high-quality suppliers which means we don’t necessarily have a specific product that we always work with, one of our main clients is in a CrossFit space so exercise equipment and CrossFit equipment, but we’ve done injection molding, watches, electronics, we’ve touched on a lot of different products.

Yeah okay, and we’re speaking today actually because you and your team put together a digital summit, right, ‘Source Find Asia digital summit’ that maybe you can tell us a little bit about it, who is in the intended audience and where they can find it?

Yeah, so it’s SFAdigitalsummit.com so the idea was, I mean I wanted to launch a manufacturing course or actually one of my friends told me I shouldn’t call it a course, I wanted to launch a manufacturing program for a while like it’s been a few years I’ve been thinking about it just because there’s a lot of e-commerce programs around Amazon and selling on e-commerce platforms, but there aren’t too many people that are actually manufacturing experts or that work in the manufacturing space specifically that had programs, so I decided to put that together especially during the last year and a half. With covid the normal side of the business slowed down a little bit so I had more time to think about this and then also, in general, I understood from a lot of the startups and first-time entrepreneurs and small businesses that they couldn’t afford to pay for our consultation services so it made more sense to me to sort of put together a manufacturing program and then how do I launch that program was the next question. So originally I thought I was going to do a webinar and I interviewed somebody that gave me the idea of putting together a digital summit and basically bringing together a lot of my network and having everybody do presentations on their areas and that’s how the concept came about. So yeah I mean the summit itself is free so sfadigitalsmit.com is where you go to sign up for it you just have to submit your name and email address and it’s free. I think we have a little bit over 16 different present presenters covering all topics from how do you build an audience, how you do market research validation, all the way up to how you actually sell the product with the manufacturing and QC and design for manufacturing which you did a presentation on in between!

Actually, I looked at the list of topics on the web page and actually what I suggest for today is to go through the topics that are related to manufacturing like from vetting the supplier all the way to shipping and just to cover them from the angle of: ‘I’m setting up a new company somewhere, it could be in Europe, North America, in other places. I’m going to buy some products from an Asian supplier. I already know what kind of products so we’re gonna skip all the looking for the right product and things like that. I already have an idea what market, so we’re gonna skip all the market research topics and things like that, but I want to get the manufacturing underway, I want to get the products in my hand, but I want to do everything out of this on a small budget.’
This is because, as you said, the target audience is people who may not want or may not be able to pay for consulting fees, so I want to do all of this on a relatively low budget.
Okay so let’s go through the topics and the first one would be: If you want to develop a new product how can you do that on a small budget right?
A lot of people in this case usually start with an existing product off the shelf right just because this way they can get started selling it to a certain market, get to know that market, get to know how to distribute and without having to do any investment in design, does that make sense to you?

I mean typically when clients come to me who want to create an original design and they don’t have a big enough budget for it I typically would tell them not to do it just because it’s hard to really calculate the expenses before you actually start working on the project. If it’s a new product you’re dealing with a lot of different variables with suppliers and molds and things like this where you might have to make multiple prototypes. The prototypes could be expensive like there are so many things that you just don’t know, so it’s a little bit better to if you don’t have the budget for it or you’re working on a very tight budget it’s a little bit better to start off with pre-existing products, maybe with some small changes to the product or try to go into crowdfunding, but then again crowdfunding is not it’s not what it used to be right, so you have to be aware that you’re going to spend a lot of money before you actually even launch your product.

Oh yeah the prototype of your unique product usually or at least something that looks like a prototype on Indiegogo you have to have a prototype and then you have to pay to get a nice campaign so maybe you’re a digital marketing expert and you can do a lot of the photo shooting maybe even some of the videos and things like that yourself, but most people are not, in that case maybe 10 to 20,000 just to get the nice campaign all set up right?

It’s interesting because it’s like I was talking to my business partner Mike Sherhorn and his nickname is ‘China Mike’ and he had a couple of crowdfunding campaigns back in the day, I would say 2011-ish when it was really early, and these were six-figure campaigns and in that time period I mean they would spend a couple of thousand dollars and then have a six-figure campaign.

Wow!

But now I was talking to other people that have gone through crowdfunding campaigns in recent times and they’re spending high five figures to barely make six figures right? You’re spending seventy thousand dollars to make 90 thousand or eighty thousand to make a hundred thousand, and then you have your manufacturing costs and the reason is just that it’s a much more competitive market than it used to be. You have way more campaigns being launched at the same time, we have way more expenses in terms of the marketing the videos the graphics the website so that’s all that kind of stuff and then even again the manufacturing costs like you mentioned.

Yeah, the platforms are more strict than they were before because people were scamming like they would launch a product and not actually have the product, so now platforms like Kickstarter require you to have your prototype already produced and that takes time and expenses before you launch right?

Yes, exactly and Facebook ads and similar ads are more expensive than they used to be just because again it’s more competitive so the bar is much higher so if you want to do it for a lot of visibility that might make sense, but you might not actually make any margin on it.

Yeah so to get back to that, I mentioned that because some people want to start buying something from let’s say China and at the same time you want to develop the new product and everything and if you have a low budget that’s too many unknowns. Usually what makes sense is some people call it a stair-step approach where you start to pick something that you think you can sell to a certain market and that you can reach rather inexpensively and you basically distribute that product. Now maybe it might have your logo, maybe packaging with your own artwork, your own color, but very minor differences, and then as you get to know your market and how to distribute to them, and as you get to also know the Chinese manufacturer you might want to customize it further, you might even want to redevelop a totally new product from scratch that would be yours rather than you distributing that manufacturer’s product, but it’s better to go at it step by step if you’re really on a budget. First, learn the basics of how to get products and move them to your market and sell it to your market.

Okay, so supplier vetting. Good supplier, good results usually. Bad supplier, bad results pretty much all the time. Would you agree with that?

Yeah for sure, I mean it’s just so funny because like as a consultant I have this conversation with clients all the time and obviously the biggest concern with clients is always price and quality. They always go hand-in-hand and it’s like well I want the best price, but I also want to get the best quality or the highest possible quality at that price, and I’m like it doesn’t work like that. China is not Walmart. If you’re gonna go for the best quality then you have to pay a certain price and that comes from the research and the work that you do in terms of finding a good quality supplier.
In my experience it’s always always been a situation where if we had good conversations with the supplier early on and they were giving us solid responses to the questions that we’re asking, and they were also asking us questions and giving us some advice in terms of the the product whether it’s materials or certain aspects of the design that they say if you can change this then it’s going to be a little bit easier to manufacture, that’s always been a very good sign and even just patience actually, because we’ve had a few situations where our clients were maybe a little bit difficult to deal with and and the factories were very patient and still kind of wanted to go along with the order and was still willing to make another prototype, for example, even though we made one and there’s some small changes that the client wanted to make whereas a lot of other factories would say that change that you want to make is so small that like let’s just place the order and we’ll give you a golden sample and you’ll be able to see the the changes, so yeah I think definitely 100 like if you can find a good supplier, if you have a good relationship with the supplier early on then it bodes well for the for the rest of the order.

Yes so again on the small budget basically what can you do? So you can start from Alibaba, Global Sources if you can’t travel to Asia, but that’s just the starting point, right, so a few of the very common mistakes I see as you mentioned yeah I want the best price so I found like 20 suppliers that make this whatever product that I want to buy and I’m gonna ask them for their best price so what do you think let’s say these 20 guys, let’s say five of them are actually quite good but they get contacted by someone who says oh I want your bottom pricing do you think they are even going to respond because they if they’re good they have their long-term customers they’re busy and they can probably charge a little bit of a premium. Are they going to respond? Usually not. Those who are going to respond probably are not so good and it’s going to be very inviting also to scammers right, so you end up either with a bad supplier or a scammer, so definitely not the way to start usually. Does that make sense?

Yeah for sure, it’s difficult when you’re on a tight budget it’s really really difficult to to find that balance between price and and quality and I completely understand that, but you have to understand that there has to be some level of sacrifice right, like if you want to have a certain price then you might have to sacrifice quality, if you want to have a certain level of quality then you might have to sacrifice price, and then maybe on your first one or two orders you don’t make as much money, but long term it’s going to be more beneficial because okay so you save money on the first order, but then you have a ton of returns right, or you have to now start dealing with a factory like you said who it’s you don’t have a good relationship with or you just have a lot of issues with that supplier, it ultimately ends up costing your business more in in those situations whereas if you pay a little bit more, maybe make less money at the beginning, but once you you have satisfied customers and if you can do larger orders then it works out and it’s a much smoother process.

You’re exactly right sometimes the conclusion is you just pick really the wrong supplier, these guys will never try to improve, these guys are not really trying to understand your quality standard they’re just trying to give you excuses to get your payment this time, get the stuff shipped out and they don’t even think of your next order, they don’t care, so yeah, these are really big red flags.
Apart from that what can a company with a really low budget do? I mean they can look at some of the information on the directories like Alibaba, but being a gold supplier doesn’t go very far it doesn’t matter.

Have you noticed that the Alibaba website has removed a lot of those sort of classifications of gold and things like that for the suppliers like they’ve reduced because they used to have so many different ones they used to have like three or four different what you call it like certificates or whatever for the suppliers I think right now it’s only one or two?

I think what you can do is there’s a lot of resources I mean obviously your podcast, my podcast, on youtube there’s a lot of youtube videos, so I think you need to do your research if you’re on a tight budget.

Of course in another situation, you can come and join our digital summit and the manufacturing program that we have which in our manufacturing program we take you step by step in terms of the supplier research process and how we do it in terms of service manager as a company so I just feel like you can do a lot of research by yourself, there’s a lot of free resources or resources that are relatively inexpensive. I think that’s the first step and then I mean there are also communities like we have Facebook groups and forums with people’s questions with people that have been making products for years, I think you can jump into those places and ask questions.

Yeah, true good points. Yes actually on this podcast we did like 10 episodes about China vetting, we really broke it down so there’s a lot of things that they can learn and to do it themselves that’s for sure.

Now, let’s say okay you found a supplier that seems to be okay or maybe one, two, three that seem to be okay, you’re gonna move ahead with one and you need to set all the basic terms actually as early as possible so that there’s much a higher likelihood that they accept what you’re going to tell them. So usually the payment terms if you’re a small buyer that’s going to be relatively standard, and if you can negotiate to pay the remainder after shipment that’s a plus obviously, but if you’re a small customer on the first order that might be a little bit difficult. You could put certain things black and white maybe you used to be a lawyer who knows, again there’s a lot of resources where you can find one of the important terms to include and get them to sign. It’s always a plus anyway to clarify the expectations: what happens if they are two weeks late, what happens if they ship a batch to you and this has defective goods, what happens if they leak your confidential information? Certain things like this need to be very very clear. You might not want to go and sue them, though of course making the contract enforceable is always a plus, at least you can call them out on that, right? I guess you’ve done that a number of times, right? It’s always better when things are black and white from the beginning like there is going to be inspections during production, after production, like you have to let our inspectors come in. Sometimes some manufacturers actually try to push back on that which is crazy, but they try.

I always tell my clients when it comes to the contracts the biggest thing that our suppliers usually push back on is the quality control standards right, like in terms of the aspect of what is a critical, minor, major defect. We talked about the AQL level standards and that’s always the conversation that takes the longest in the contract. It’s not about price, it’s not about production time or anything like that, it’s always what is your expectation of quality and what is my expectation of quality, but yeah you’re right like we’ve had to enforce a few times and the fact that it is written in the contracts and also typically it’s in Chinese and English. So one example was like one client of ours was making some swimming costumes and it was not necessarily an original design in terms of the costume but the print on it was original that she designed and after we had done the first order I guess she was browsing the supplier’s website and she came across her design and it was ready to purchase on the site. I mean we had a non-disclosure agreement with the supplier and also our contract as well said they couldn’t sell the product to other people, so we just contacted them and said ‘hey see this clause and this clause’ and they took it down, so it’s good. I mean, of course, you could have other suppliers that might not care but that’s also where it goes back to our conversation about finding good suppliers right.

Yeah so the suppliers that care maybe a little bit about long-term stuff I mean they’ll still maybe try something that is outside of what the working relationship was supposed to be, but when you point it out and you have an agreement and something to follow that’s written down a lot of times most of the time they’ll actually take it down or they’ll follow and they know it’s a problem because in that specific case with the special custom print and the costume some factories would just say ‘oh, but you’re based in the UK usually our other customers, in that case, would tell us there’s no problem to sell it to Australia.’

Yeah, yeah, I’ve heard that right, so of course, that’s the problem with those situations, but yeah it’s good to have the grievance in place even though you might not necessarily be pursuing it aggressively in the court.

Yeah absolutely and you say quality control is often something that they try to push back on, especially when it’s specific so something that a lot of people buy for the first time and they really don’t understand that it’s on them to be specific it’s on them to design the process of the approval so, for example, the costume how do you make sure that you get exactly the right material and accessories and then when it’s dyed it’s exactly the right color that you want within a very tight tolerance and the sizes are okay and all these kind of things?
So you could just tell your supplier hey yeah just oh you already know the sizes in North America right, so we just want like six-year-old, eight-year-old, ten-year-old, and then you don’t try to check it and approve it before production. I mean that that is a recipe for disaster, because then if everything is one or two sizes too small what can you say? You cannot say anything actually because you never approved any samples for sizes or if there are so many issues with that that can pop up obviously but you need to design your approval process because even if we say like relatively off-the-shelf product like that costume, as you say, maybe they already had the pattern and they already knew what workmanship it would be, but the colors and the print and everything is a bit different, maybe the sizes need to be reapproved?

So very often there are approvals for packaging, typically you need to approve things and keep that as a standard and you need to think as you mentioned of the potential defects. What is going to be a critical defect? Like if I find one of these the whole shipment is going to be blocked and you’re going to have to recheck 100% of the products and you’re going to have to pay for the re-inspection. So when they start to see these sort of things in a very specific way documented that they have to approve that’s when they start to think ‘hey this is for real, these guys might just block a shipment and be very painful’ so that’s when they start to discuss and actually that discussion is very very important and it should take place, because if you send them something very specific and they say okay okay okay yeah yeah okay and send it back to you it might be the salesperson who just wants her commission and wants to get things underway and they don’t care. They say okay it’s fine and the people in production quality haven’t even seen it.

The same thing for contracts, too, and that’s a really good point as well in terms of the salesperson, right, because a lot of times you’re talking to the salesperson and the salesperson doesn’t have the same level of expertise as the actual production management or the engineers that would maybe understand these issues and the salesperson is just trying to push the order and finish just to get the commission, so that’s something that we always kind of try to mention as well with clients who then work with factories directly or before dealing with a factory and we have some issues we tried to get a second contact maybe try to get the engineer, production manager, or someone like that who has more experience and more decision making power, because yeah a lot of issues have been fixed by just not dealing with the salesperson, right? Sometimes you get lucky and you get a really experienced one who will ask some questions, but yeah if they see you as ‘yeah this customer looks kind of cheap, it’s the first time, the order is not large, whatever’ they give you the junior salesperson with very minimal experience. That’s a risk that happens quite a bit and then nobody’s managing the project, nobody’s really aware of the risks or pointing to the risks and challenges and that’s really an issue, so vetting the supplier getting back to that stage is so important. Making sure that you have the contact of maybe the sales manager or someone with experience that you can communicate with for certain topics it’s really a plus right?

Yeah so definitely I think the big takeaway there would just be like get a second point of contact. If you can deal with somebody who’s a little bit more senior it just makes it much easier.

Oh yeah definitely.
Now, okay, so let’s say you and the supplier agreed on the terms, everything is clear, they know sort of the roadmap to get your payments and to get the shipment and get everything validated. You’re not on-site, so do you just tell them ‘okay yeah here’s the first payment, start production and tell me when it’s finished,’ which a lot of people do, right? Would you just say that and just trust that it’s fine and they would tell me if something goes wrong?

I mean typically what we do is we would first of all want to do an inspection of the facilities before we start the order so even if it was a product that was pre-existing and we looked at the samples and stuff like that we still want to go physically to the supplier, sit down with them face to face, let them know that we’re real, and also just understand what their actual facilities look like and how they operate. Then, as we already talked about quite a bit, a lot of times we end up negotiating the contract with those visits, but yeah beyond that I mean you have to be active in your communication, you have to be asking them for updates, you have to be scheduling inspections. I think if it’s an original product then we typically like to do an inspection during production and then at the end of production, and if it’s a pre-existing product then you maybe schedule the production at the end of production, but besides that even just asking your salesperson or whoever it is that you’re talking to at the factory to go and check what’s going on in production and send you pictures and just get general updates on the production process I think is extremely important. It also is one of those things where, because a lot of clients don’t do that, if you are a more active client then you basically just have more people paying attention to your production, like they will take you a little bit more seriously, because again as I mentioned you have to assume that nobody is managing your order. It’s you don’t have like project managers or things like that. You would think the salesperson does that, but the salesperson is just going to follow up on the payments to get her commission, is just going to respond to your questions, but not be very proactive usually, and she’s going to spend her time waiting for other inquiries from Alibaba or wherever they are advertising and following up as fast as she can to get the next customer and next customer, that’s the reality.

So yeah if you’re far away you can come, but if you have a low budget I mean if you can’t even do an inspection of production don’t buy from Asia I would say. It’s really like something you can’t skip. If you cannot run some kind of background check on the supplier, well there are ways you can gather some information on different directories, you can talk to them you can reduce the risk if you don’t go on site. I mean some people call the salesperson and say okay where are you turn the video on right now okay show me the factory go to the shop floor to see if they are at the factory, but I don’t think they can really have an idea about the quality systems in place and what the processes are and what kind of other products they make and have a look at the other brands maybe that put their production there and things like that, so if you can’t send someone to the factory.

Yeah, it is and I can say it with certainty if you do some kind of factory audit before you work with a supplier this is correlated with better results later on during the product inspections. We’ve run the numbers based on our database of work we did for our clients at Sofeast and there is a strong correlation coming out very clearly, right, so you’re just asking for trouble. Basically, you multiply your risks if you don’t send someone to the factory to see what’s going on, to see if they’re real, to see if they’re really making these kinds of products or if it’s going to be subcontracted or if they’re making some other very different categories of products, right.
Just last week I heard a crazy story about a factory making parts for aerospace and their main activity was actually making washing machines! I mean this is really extreme, really crazy, but you sometimes get into this kind of situation and you’re like what the heck I mean is this gonna be made here? But do you even know something about that product line or are you just jumping on every opportunity and you don’t really know what you’re doing?

Yes, and you have to be really careful about which product you select to make as if you’re going to make something that has a lot of technology and you have a tight budget it doesn’t really make sense because technology is going to involve issues happening and things don’t work immediately and multiple multiple prototypes and bringing on technical expertise to figure out why this product isn’t working and things like that and certifications also. I mean we had a client recently who was making a bag that had some sort of IoT lock to it and it was one of those situations where there were multiple suppliers. There was a supplier for the bag and the supplier for the lock and the lock itself had multiple issues because it was new and so it was something that we had to work through for quite a while and the client started to feel pressured financially and it just goes to the point that I was saying is like you have to make sure if it’s a technological product or something that is going to be expensive to produce maybe take a second look at different products if you don’t have a good budget for it, right?

Yeah, good point and that also leads us to the next topic about compliance. If you buy anything that is for children, anything in contact with food, anything with electronics, all of these come with their own compliance regulations. I mean you’re gonna have to pay more attention and probably have more of a budget for compliance.

Yeah especially if you pick off the shelf products and you don’t know where the materials come from and everything, then you might have to do a lot of testing and if you are on a small budget that might be a killer right so keep that in mind.
You definitely will have to be aware, that’s the first thing I would say of the compliance requirements in the market where you’re going to sell the product and I see that Fredrik from compliancegate.com is one of the speakers at the summit. They have a neat tool about that, but really you should be aware of what the regulations, directives, etc, are and what exactly does that mean? What do I have to do in terms of labeling even and maybe a declaration of conformity and things like that and what are the risks if some of the materials need a chemical analysis for REACH for example if it’s sold in the EU just to make sure that some of the restricted substances are not in the product. I mean it’s so common, it’s just an example, but compliance might actually be quite expensive if you want no risk.

Yeah, 100%. My first product that we worked with was PVC figurines for children between the age of five to eight, and this is also the product that your company inspected and one of the things that we had to do was, we had to get because it was original design it was the first time making the product, we had to get the paint, the plastic, everything inspected to go to the standards of Canada and the US and it was every single paint color and I think the first product had like three or four different colors, so every single paint, every part, every plastic or every different sort of plastic that was used and I mean it was not cheap! It was not cheap for the client and then also the time constraints of we’re in the middle of production because you have to take the product that’s actual production, not a prototype or sample so that was a big lesson for us as well.

In terms of product compliance, you have to really make sure this is okay and also they have feedback in terms of certain parts of the toy that maybe were a little bit too sharp or things like that and could be broken.

Yeah, even this should be taken into account in the design phase right. If something can be broken into a small part, especially if you don’t that can be swallowed by a small kid and especially if you don’t put very clear labeling that this is for kids of seven or eight year old not for like two years old, then you can run into such big trouble when you put that in the market, so again awareness of compliance standards.

Right there’s one more thing, the packaging is another one of those things where people don’t really think about it so deeply, but you have to make sure that your packaging also follows the regulations because shipping those toys to North America and in the US English was fine, but like in Canada it’s a requirement that it’s French and English on the packaging so these were subtle things that we had to make sure that the suppliers were aware of to make sure that our packaging was compliant with the regulations in the countries that we’re exporting to.

Absolutely and it brings you back to the previous point that we made that it’s your job as the buyer to know what is required and to document it in a very specific way and make sure that the supplier knows and does it all. Don’t count on the supplier to tell you if it’s going to be in Canada it’s got to be also in French.

Yeah I think that’s the other aspect is like you’re the buyer, it’s your product that you’re exporting s you need to know these things and the information is out there if you do enough research.

Yeah correct and then shipping and logistics just to wrap up. A huge mess these days and not going away anytime soon and I guess there are no real tips for a small buyer to go through that mess. I mean just make sure that you specify proper protection for your products that’s something people often forget and apart from that find a freight forwarder or a consultant that can help you get the product shipped out to where you need them to be.

Yeah, I guess in terms of pricing it’s tough, but I think that the normal sort of ideas are the same, getting multiple prices from multiple shipping companies and then being able to compare. I think that’s always good advice but also just not waiting because I remember one situation that happened recently where we gave a client a shipping quote and then they said oh that’s too high, can we do this and that to change it, and then we waited a few weeks and then the prices went up like almost 60%. So it was one of those things where it’s like right now if you can afford the price I would say you probably have to move quickly, but yeah the biggest thing is to try to get multiple quotes.
Think about your packaging dimensions and things like that like if you can. If there’s any way that you can make your packaging smaller then that’s going to help overall with the shipping process, but yeah it’s a tough situation obviously because of covid there’s just fewer shipping options and things are just slower, but people still want their products so it’s more expensive so that’s really nothing that we have control over, but yeah I think that would be small pieces of advice I would give.

 

Related content…

 

Listen, rate, & subscribe to the ‘China Manufacturing Decoded’ podcast on your favorite provider 👍

There are more episodes to come, so remember to rate us and subscribe! You can find us on:

If you enjoyed this episode, don’t forget to give us a ⭐️⭐️⭐️⭐️⭐️ rating and share it with your network if you enjoy listening! 😊

Are Suppliers We Find On Alibaba.com And GlobalSources.com Trustworthy?

[vc_row][vc_column][vc_single_image image=”13155″ img_size=”full” alignment=”center”][vc_column_text]Periodically our customers inform us that they’ve found suppliers on online platforms like Alibaba.com and GlobalSources.com and they’ve expressed their concern on more than one occasion about if they can trust them.

These platforms certainly have pros and cons and provide certain functions that are meant to give buyers more security such as ‘Trade Assurance’ on Alibaba.com, for example.

So, can suppliers found on these platforms be trusted? Let’s explore that here…

Continue reading “Are Suppliers We Find On Alibaba.com And GlobalSources.com Trustworthy?”

Product Compliance For Made-In-China Products [Podcast]

Product Compliance For Made-In-China Products [Podcast]
In This Episode…

If you’re getting your products made in China (or other Asian countries like Vietnam) you as an importer should be very concerned about whether they’re compliant with the country they’re being sold in’s safety rules and regulations.

So that’s why compliance expert Clive Greenwood stops by to discuss knowledge gaps, loopholes, enforcement, and some real-world examples with our CEO Renaud.

Any questions about your products’ compliance? We might be able to help, so let us know.

 

Just hit the play button to start listening..!

Listen to the episode right here 👇👇👇

🎧 ‘Made In China’ Product Compliance Gaps & Loopholes 🎧

Or watch the interview on YouTube 👀

 

Episode transcript

This week we are talking with Clive Greenwood who is an expert among others in compliance and the topic today is what are the issues with compliance for most importers? Most people come to China, buy some products and don’t actually ensure that their products are compliant with the laws and regulations of the countries where they will sell them. So why is that? Why is it not very easy sometimes for the importers, what information are they missing, what should they do?
Clive nice to have you here, thanks for joining us. Can you give us a little bit of an intro about yourself?
Yeah sure, my name is Clive Greenwood, I’m the chief technical officer of WWMG associates. We are a company which specializes in standards and compliances to manufacturing industries. I myself work to help companies with their manufacturing compliance to raise their standards, to raise their quality requirements, and to push themselves into better quality, so I’ve been doing this for nearly 30 years, rather a long time and my hobby is actually reading standards!

Great, okay, so I’m sure you have seen and talked to a lot of buyers who come and let’s just say general consumer goods, furniture, textiles, electronics, and things like that for the EU, the US, for Australia, and so on, and they just come to the Canton fair or look on Alibaba and just place an order and receive the products, put them on the market in e-commerce stores, and so on, and all throughout this process they never really asked is this compliant?
First what regulations actually apply to these products in, let’s say for example, the US, and what can we do to actually make sure that it’s compliant? I’m sure you’ve seen a lot of people like this, right? Does it come from a lack of awareness of the standards, does it come from ‘let’s just do it and let’s see what happens’ sort of risk-taking attitude, does it come from greed like ‘yeah, yeah we probably should do some testing, but whatever, this is a small order whose margin doesn’t justify it,’ right? I’m sure there are all of these cases, right?
Yeah, I think generally if you wanted to take a general overview of what’s happening it tends to be that there has been a distinct ‘we need this cheap as we can get’ products to make margin, it’s not, I don’t believe, that the vast majority do not understand that they must meet standards. I believe that the vast majority rightly or wrongly assume that when they’re talking to their Chinese manufacturers, for example, and not just in China by the way, that their so-called accreditations and their certificates are in fact respective of what they actually do and that’s not the case.
Right, so too much trust maybe of the suppliers’ documents and abilities and everything and preserving the margin.
Yeah, yeah, it’s all about getting the cheapest product that they can and in a lot of cases especially with the internet this is the biggest one of the challenges that we face in compliance is that these box shifters on the internet have little knowledge of the supplier, little knowledge of the products, and literally they’re just using a very big platform as well as it turns out to push product. There are no checks or balances, the people that are buying them off the internet really have no idea that there is a standard for this product or that the supplier should comply with this, they just see a nice little CE certificate on the bottom of the page and think everything’s gonna be fine.

Naivety is a big problem, yeah. I remember years ago this was on French TV. Some journalists went to see a Chinese supplier in their showroom and their conversation went as follows: ‘Oh okay well this product is nice, and it’s for sale in the EU is that okay?’ and they were like ‘yeah yeah sure’ and ‘okay and I would need the CE logo on it.’ ‘Oh yeah yeah sure we’ll just make a little change to the mold or whatever, and you would get the CE, it’s no problem.’ ‘Okay, is this going to cost anything extra or have any implications? ‘No, no, you want the mark, you’ll have the mark.’ So the suppliers sometimes make it look extremely simple, but then last year I think a lot of people started to actually think ‘oh there are such a thing as compliance obligations’ with the PPE disasters, right, all of these masks and respirators and all other kinds of PPE products that were purchased by all kinds of traders that did not really know what they’re doing, that they were actually chasing quick profits and then there was a lot of backlash. A lot of these products were actually non-compliant, a lot of them were thrown away, is that correct?
Yes, we searched back through multiple data sources and found that
the PPE disaster was something that was well known was going to happen the exercises were running in multiple capitals across Europe and it was found that even if they had a major flu epidemic then the health service just would not cope.
Now when you looked at the start of 2020 there were some 11,000 manufacturers of masks in China and by the middle there were 64,000. Yeah because it’s so easy, you just extend your scope, right? Yeah yeah it’s so easy, now first and foremost we looked at exactly what these things are and what the performance is, now if we looked at the A strain virus then its actual size was 0.0125 nano microns, but the masks which are on the market apart from the certified medical masks and the ones at the time, in fact, were not the N95s by the way as an N95 is not a medical mask, it’s a dust mask, now that’s only good at three nano microns, you need an N99. The N99 is the medical mask, the N95 is, in fact, a dust mask and that includes 3M and all the manufacturers, but it was what was available at the time and it was ‘anything is better than nothing.’
Now what caused the problem was the inner side of these masks, especially the ones we call the surgical masks, was called melt-blown and that is a substance which is extremely difficult to control the quality of. It’s incredibly difficult to incorporate, it needs to be in sterile rooms, in zero static environments, things like this.
Simply put, there wasn’t enough of it, that became clear. So what happened, I mean I know because I directly investigated 84 companies,
is that we found that people were buying during let’s say the first quarter to the first second quarter of 2020 the explosion that there was in manufacturers of melt-blown equipment and of mass manufacturing equipment, they were just making it like they’re just popping up everywhere, but the people that were using them had no idea of what they were actually building, but it didn’t matter because no one was checking. It was ‘get me a million masks now,’ yeah, does it matter that it doesn’t work? Does it matter right now I can’t come and audit it? I need to pay 50 first? I need it now, okay I’ll do it. yeah, It’s like, okay, it doesn’t matter, just get me something. This is where this whole thing started from. I mean we traced it back at the point, is that the national stockpiles across the world, especially in the US, I mean FEMA did an appalling job, they took down their national stockpile to zero and never replaced anything, and we spoke before when we were talking about the national security implications of not having PPE. For example, I mean in 2017 no one would suggest that PPE would have national security implications, right? The trouble is there were four reports which were made by the five eyes security system where they clearly stated that they knew this would be a problem. So some people actually looked and defined the risk, and the national health service in the UK did what we called an eerie exercise, called the eerie because it means that they’re really what would happen in the event of a national pandemic or epidemic, and it showed that the national health service had probably got about two weeks and then that would be it, and this is what happened! So then you had the UK government ministers out there buying things from their mate down the pub who just turned around and said ‘well I can get you this because I know somebody in China!’
That’s really what happened, yes, it’s everywhere, ‘oh well you got a connection to some kind of manufacturer of masks? Oh, you got some stock?’ Okay let’s just buy it because we can get it to you, it doesn’t matter if it works or not, providing it’s got a CE certificate on it and even if it hasn’t, it doesn’t matter, put one on. There were huge fake documents but it didn’t really matter because no one was checking, so you got a certain explosion of manufacturers that no one could get round and check, and it was the wild west, but in reality when you look, not just in the PPE industry, although that was the straw which broke the camel’s back.

Okay, that’s for sure, but when you talk about people buying things, the first and foremost is pre-covid it didn’t cost a lot of money to send a person to China to do an investigation, it was you’re looking at 2,000 pounds, you could send a guy, one of your engineers, to go out and look at this factory. It wasn’t really that difficult, right?
So another aspect of what happened with this whole mess was that many didn’t want to spend the 2,000. They just thought ‘we will trust the supplier.’ So that comes back to the notion of ‘it’s okay they have a CE mark so if they have this it’s got to be alright.’
A lot of the blame must fall on the people who were doing the accreditations. This is where the vast major I mean the CE mark as you said before became that it doesn’t matter when in reality that was the only safeguard that the buyers had. Whether or not it was an over-trust or whether or not it was naivety or whether or not it was pure profit, I think it’s a combination of everything that happened, right?
No surveillance of the manufacturing, a lack of trained people to do audits, I mean there are not many people like me and you that can actually read a specification of 174 pages and disseminate what it actually means. I mean most people get to page four and throw it away, so there’s a lack of trained inspectors, that’s for sure, and the problem is that the people that were inspecting the vast majority of cases were actually the same company that had given the accreditation!
That is not exactly oversight, is it? Just a little conflict of interest!
Yes.
If the inspector says ‘oh there’s some problems’ and then the guys will say ‘yeah but your colleagues under the third party so-called different business unit without the same the sales are okay, so what are you talking about, they’re supposed to be more trained than you? They have more hours of auditing than you.’ They discuss this with them and it’s fine, they give us the certification, it’s a perfectly acceptable actually! Oh yes, and that’s across a wide range of industries it’s not just in the medical or consumer electronics, it is across a wide range. Yes.
So I was talking about the PPE disaster because that’s really a crazy case study, but it really reveals that when everything goes wrong buyers who have no clue what they want and who don’t do the due diligence, suppliers who say ‘yes, yes, look we have a paper look at this’ and then it doesn’t say CE mark it just has a CE logo somewhere, and then let’s say it’s issued by a company somewhere in Europe, ‘look this is our CE certificate,’ and actually the buyers are not trained to read it, so they don’t understand that it’s not applicable at all as a CE certificate there was a lot of that actually.
Yeah when we start talking about the ECMS everybody saw CE, but what I take what it was saying was actually ECMS and that’s a self-declaration and means nothing, right, because it’s not applicable for this kind of product, but people do not even know, so that’s an interesting case study.

Just to finish off with the PPE, okay, because there’s still a lot of PPE being shipped out of China, obviously, and some of the measures put in place last year are still in place, right, you were telling me in the EU the customs still check the documentation of the the masks and gloves and such types of products, is that correct?
The customs have visibility of the declaration of conformity, that’s it. So if they see something that is not at the present time, you have to remember that the border control they are only inspecting 10 of everything that goes in okay, but if you’re flying in there with a 747 full of masks then they’re probably going to have a look at it, yeah, but they’re not trained and not experts in that particular field. If there are glaring differences and that’s obviously a fake, okay, but most people did not know what the fakes look like because they were quite good. You had to really understand visually, although modern-day certificates actually have QR codes in them which you can just simply scan in your smartphone and it will come up and tell you exactly what that is, and if the paperwork doesn’t line up you’ve got a problem, but the problem is enforcement it is always and as we will go on later we’ll look at new enforcement rules, the problem has been manpower at the docks, and buyers not understanding what they’re buying. The whole thing was holier than swiss cheese, and some people were experts at navigating where those holes were. You’ve got to remember there was a great deal of fraud going on, it wasn’t a lot of just people not understanding what was going on, there was a great deal of fraud, and when there is a gold mine, which happened on that one, then there will always be that, and there needs to be strong surveillance in place to make sure that doesn’t happen, and it simply wasn’t there.

Let’s stay on this topic, so let’s say I set up a business importing some again general consumer products in the EU or in the US, who might get me in trouble?
Usually it in the EU in my understanding it is the market surveillance authorities which are a different agency in every country, right, and it’s supposed to come in once in a while, have a look at the documents, have a look at what they call the technical files for any product that you have put on the market (actually you need to keep the technical file for 10 years after a product has been put on the market now). So they look through that, they check if things have been declared properly because sometimes the import duty is different and ended the check obviously for compliance.
Okay if this product here, like a Christmas lighting chain or something that might cause a fire in a home or I mean really endanger the user’s safety, how do we know that this was compliant? Okay so we have this certificate that was given to us by the supplier, we have this test report, we did our own inspection.
Well, first and foremost is that it’s actually not true that the surveillance bodies actually go and look around. What has to happen first is there has to be a number of complaints about a product for them to actually become involved, so the end customer would say ‘well look this has caught fire’ or that would have been for example the police report that someone had died because a set of Christmas tree lights caught fire and then the consumer protection agencies would then become involved, even in the EU.
The actual mechanism is that there’s a report which comes to them, they go and look at it, they don’t just go around and look themselves. The time scale between them finding a product, investigating what’s going on, and that product being removed from sale can be anything up to 18 months! It is not unless there is a major disaster where countless people are killed would you get it to move any faster. Generally what would happen next is that those agencies would then inform border agencies who would then check that product. But the concept that the border agencies check the product is wrong, they do not, it’s only unless there is a glaring problem would they take a sample of that product and have it tested.
They can’t open every container and do things, but again border agents are not product specialists, it’s more of the document review kind of level and the document review was essentially poor to non-existent. Right, and the people that were supposedly reading them didn’t know what they were reading anyway and this goes across multiple industries.

Right, the compliance to a standard is not a sticker that you put on the product, it is how the product was manufactured. I mean as to get a CE certificate on multiple different types of products you have to supply a number of samples to an accredited body, a manufacturing control plan, and off you go for the next five years. You sent out, for example, 24 samples, yes they passed, great go and make 24 million of them. There is nothing in there about surveillance of this. Yes, it passed, but if you read a lot of these standards for a lot of these certificates it says on the day and the samples that we tested they were found to be in compliance. Of course, it’s always like that with product certificates, they do testing and based on the report, based on the findings, they say Okay I certified that these samples are compliant. It doesn’t mean that your manufacturing is compliant right now. Generally speaking what should happen is that your host nation their manufacturing custom’s people actually send people in there to look at factories, not all, some do, and if they find something wrong they put it right-ish, but again they have to be in a report for them to get interested. There are no roving bands of inspectors going around saying we’re gonna make sure that this is okay! Again it comes down to the loophole which was that the accreditation bodies were simply issuing certificates and not following up, that is what happens and there’s where the loopholes were and that’s why it went wrong. Yes, exactly.

Let’s cover liability, a big heavy topic. Currently, for most consumer goods you have, I don’t know you buy some kind of product with a battery such as an e-bike. You put your e-bike in your garage and the battery for whatever reason has been damaged and there’s a short circuit during the night – boom, and it starts a fire in the home! Who is going to be responsible for that and who is actually going to be liable?
Right, the easy answer to this is that it is the person who imported the product and put it on the market.
If, for example, it has got a CE mark then you have something which is called a CE representative and his role is to make sure that that market surveillance is going on and his role is to be a point of contact. The chain of liability always ends up at the manufacturer and the chain of enforcement stops at the Chinese border in most cases if you’re buying from China, for example. When you read all the documents and the standards, the regulations, they’re written a little bit like the products are manufactured domestically and then the manufacturer did something wrong, the manufacturer is liable, but when you import from India or from China, actually it’s the importer that really put it on the markets, that assesses that the liability of the manufacturer. The right way to put it is an ‘implied liability,’ at the moment the liability of that one would be that the importer is assumed to have taken all the necessary due diligence steps to ensure that the product which he’s making available to be compliant to the standards is laid down by the nation of which it’s been imported too. Now the word there is assume, right, and that means that he’s taking responsibility, but there he is by taking such responsibility by making the pros available it is assumed that he has checked and that’s where his liability is, otherwise he is now negligent and that makes everything worse. This is why there has been a change to people buying things offline, especially people like Amazon and things like this, and I mean Taobao, all these types of internet booking places which there are millionaires were that they made the product available to the market but they actually turned and said we do not carry a liability because we’re not responsible for the content of our site, which in other words meant, we’re just making it available, but we’ve got no liability. Now that’s all changed, but this has been going on for years and it changed only very recently on the 16th of July, but this is the thing, what happened with who is responsible and where is liability always ends with the manufacturer. It always ends with the manufacturer, but it depends on which standards and things like this that we’re looking at, but in many standards now it uses the words jointly or separately and addressed the loophole. They said you guys are involved, you’re inviting me, you can’t just wash your hands with this. You actually made this product available onto the market, you should have checked, you should have known, so, therefore, you are liable and right now the courts will always try to go obviously for the highest branch on the tree, okay, and the problem is that that branch is isolated from prosecution.
They’ve got crossing borders and you have border laws and things like this to recover money from a manufacturer far away. It doesn’t matter which country it is, it’s always the same, but the liability, in reality, stops with who has got the money to pay and who can you go after. Unfortunately, you, if you are, for example, a PPE broker that’s just made all this rubbish available on the market and you bought it dirt cheap and that factory’s probably disappeared by now or maybe they went back to making socks or washing machines or something like that. Well, you are liable, make no mistake about this.
If that product is defective in any way shape or form or the documentation is fake or false or falsified you are liable. If somebody is hurt or for example and it can be proven that your product was used in a medical setting and that medical setting now has people who caught the disease and are dead, you are liable and you can be liable for manslaughter.
You can’t just think that ‘oh well I bought a million gloves and I made 500,000 pounds on this and look at me hey I’m just going to go out and buy myself a new Lamborghini!’ I would actually go out and buy yourself a new lawyer because they will come after you.

So basically if I summarize, we were kind of looking at the gaps and the loopholes. People don’t know what applies, they don’t want to pay the money, they trust the supplier too much. These are very common issues and they don’t want to pay professionals to go and do it for them. And on the enforcement side market surveillance authorities, customs border control and things like that are not as systematic as one would assume and not as proactive either and then the manufacturer in a faraway country doesn’t really care because nobody’s going to go and knock on their door and say ‘here’s the enforcement of a judgment because of a product you made that was faulty and endangered the safety of users’ so these are a number of issues we already talked about.

We’re going to do a follow-up episode where we’ll look at how compliance standards are evolving with a very concrete example that’s already in place and active and how it actually closes pretty much all of these loopholes. Thanks a lot Clive!

 

A disclaimer…

We are not lawyers. What we discussed above is based only on our understanding of the regulatory requirements. We do not present this information as a basis for you to make decisions, and we do not accept any liability if you do so. Please consult a lawyer before taking action.

 

Related content…

 

Listen, rate, & subscribe to the ‘China Manufacturing Decoded’ podcast on your favorite provider 👍

There are more episodes to come, so remember to rate us and subscribe! You can find us on:

If you enjoyed this episode, don’t forget to give us a ⭐️⭐️⭐️⭐️⭐️ rating and share it with your network if you enjoy listening! 😊

We’re Buying Medical Devices From China And Are Worried Our Supplier Isn’t Legit | Disputes With Chinese Suppliers Q&A (Volume 8)

We're Buying Medical Devices From China And Are Worried Our Supplier Isn't Legit | Disputes With Chinese Suppliers Q&A (Volume 8)Unfortunately, the Covid-19 pandemic is still with us here in summer 2021 and so there’s still a great interest in purchasing medical devices such as medical-grade nitrile gloves, gowns, and surgical masks from China for use in hospitals and other healthcare settings. I’ve already written a number of posts about medical devices and PPE and the risks you face, such as this one, but if you really need to source and purchase medical supplies I’ll share some steps you can take to stay safe here.

Continue reading “We’re Buying Medical Devices From China And Are Worried Our Supplier Isn’t Legit | Disputes With Chinese Suppliers Q&A (Volume 8)”

Plastic Injection Mold Tooling Management & Risk Reduction [Podcast]

Plastic Injection Mold Tooling Management & Risk ReductionIn This Episode…

Do you use tooling for producing plastic parts? You’re not going to want to miss this episode of the podcast, then, as we explain how plastic injection mold tooling management works at every stage of its lifetime and share best practices to reduce your risks and improve your results!

How do you manage tooling design, fabrication, usage, and storage efficiently and reduce the risks of things going wrong?

Sofeast’s CEO, Renaud Anjoran, talks you through it here.

Any questions about tooling management? We can help, as we help customers fabricate, manage, and store tooling in China and beyond. Let us know.

 

Just hit the play button to start listening..!

Listen to the episode right here 👇👇👇

🎧 A Guide To Tooling Management & Risk Reduction For Buyers 🎧

Or watch the interview on YouTube 👀

 

Episode transcript

Today the topic is managing plastic injection mold tooling in China and also covering what a tooling contract needs to include for importers. So we’re really going to get into what this management means and a lot of the risks that you’re trying to avoid that can cause you trouble when you’re fabricating your tooling in China, or maybe other Asian countries, and also managing it once it’s in use, storing it and all of the rest of it. It’s over to you on that Renaud, so I guess the first thing to start with is when we talk about managing tooling: what is included in that?

Basically, let’s say you’re a buyer and you’re developing your new product, a product that is not currently made by the factory. So the factory needs some tooling to make it, let’s take plastic injection molding because it’s extremely common in China. So let’s say you have some kind of mechanical product, maybe home appliance or another type of product, and you want the enclosure to have a different look and maybe some internal parts need to be made to your custom design. If you want to make it in volume you’re going to go for the plastic injection molding process and you cannot do it without tooling, without the molds where you inject the thermoplastic and it solidifies and it’s ejected and you use that part once it’s cooled down as a component of your product. So let’s take that as a definition of tooling as a buyer.
Where’s the plastic injection mold tooling going to be made? It’s going to be made either by your plastic part supplier or by a specialized tooling fabrication shop that usually they subcontract to, so managing tooling really depends on if you are very hands-off and you cannot trust your supplier then you just tell your supplier ‘well okay I need this.’ Let’s say you buy a mouse for your computer; I have one right here so you can think of that. You’re going to buy a mouse with your own design and you find a supplier and you tell them ‘I want this design’ and they say okay there’s going to be a mold to make, okay fine. So if you’re very hands-off they might say okay we believe in your product, you don’t pay anything for the mold, and we’ll just charge you to get our money back a little bit more per unit cost, and some customers are very happy with that because it means lower investment. Some customers reject that because it means lower control. It means usually we cannot own the intellectual property and very often the mold itself and its design is a big part of the intellectual property rights of the product, so a lot of customers, especially when they’ve done a few rodeos, don’t like that and they say ‘no I want control, so I’m going to pay.’ So in either way, even if they pay, but they’re very hands-off, they let their supplier arrange everything and in that case managing the tooling is just sort of managing the expectations before, so that means is it going to be made in steel, what grade of steel, how many shots can we get and one shot is one piece? Then I understand: do we own the intellectual property rights, can we write that in a contract? So that’s managing the expectations before and of course, the supplier should never use it to make any other products for any other companies without our written authorization, so this is managing the expectations before. Then if you’re very hands-off you just wait for the samples that come out of the tooling after it’s been made and once the supplier believes that they are acceptable and so you just wait. They design the tooling, they fabricate the tooling, so it’s basically removing a lot of material from a big block of steel, typically, then, once they believe it’s fine and it’s going through the different processes that they use, they will do a first trial usually called t0 in some industries, and then there’s usually adjustments to make and maybe t1, t2, and it gets to the point where they send you some samples and say this is the parts out of tooling and then if you’re very hands-off you just look at it and either it’s okay or not okay, it’s simple approval, right?
If you’re very hands-on you can go into a lot more things to reduce the risk, because some of these tools are extremely expensive. It’s a lot of money if you invest in that for a lot of parts it’s relatively complex. Very tight tolerances, very long series, maybe it’s got to take one million shots, so it’s not gonna come cheap and there’s a lot of risk, because once tooling is made and you need to make some changes to it after you’ve accepted it formally you test it and then you have some issues and then you go back to the fabrication shop who is not gonna do the changes for free. It takes time and money and sometimes you need several iterations of that, and then if the tooling is made let’s say in China and plastic injection process actually takes place in Vietnam or in India or some other place, well, difficult communication, a lot of extra logistics to send them all around and extra time to to get it to the fabrication shop and back to the injection molding shop. So you really want to get it approved. You want to do it through a preservative process so you go much more in-depth in covering the risks. So managing the tooling is you set your expectations you watch and you review what you’re doing if that makes sense and then you double-check and you confirm that and then you might also want to keep your hands on that tooling at certain points but we’ll get to that. In a nutshell, that’s managing tooling, but again it’s quite different for different buyers.

Perhaps you can go through a number of these risks that we need to be aware of and what’s the solution to each risk?

Right, so if you look at the life cycle of a piece of plastic injection mold tooling that is used for a manufacturing process such as injection molding let’s go through it one by one.
First, somebody designs the parts that will be made with the tooling later. Usually, a mechanical design engineer works on the look of the parts, and then into the details and the geometry of the parts, what material, what finishing, and so on. So here if it’s not designed with the process in mind it might actually be impossible to make or it might be impossible to make consistently with good quality or for a low budget. So at this point, you need a DFM review designed for manufacturing with you to review, point to issues and risks, and so on, and get some iterations. Then let’s say the part has been designed, there’s the sourcing step where you really need to communicate precisely to the suppliers what you need, what are the tolerances, what exactly is the kind of finishing, and then when it comes to tooling how many shots you need out of it, right. That is really, really important and, of course, before you share any of that, you need to have them sign a Non-disclosure, Non-use and Non-circumvention Agreement and probably also a development agreement that will spell out what happens if there’s a lot of quality issues, what happens if there’s delays, and things like that, what are the milestones, and maybe what are the payment terms associated with a milestone, and later if you can pull the tooling at any time and how is this going to happen? So you need to be specific and structured in your request for quotation then you need to compare apples to apples of course when you get the quotes, and then you need to screen out the suppliers. You need to see what their capabilities are. Are they going to make the tooling in-house or not? Do they know how to maintain the tooling nicely? Do you know how mature their systems and processes are, and so on and so forth. A lot of buyers pick the suppliers just because they have nice polished English or they respond fast or they have a low price, but a low price, in the end, might come with much higher costs so there’s a lot of risks here, and you need to qualify a potential supplier again and again. If you’re going to buy a million parts it’s very different from 3,000 parts, right? So you can’t always go very much in-depth.
Obviously then somebody is going to design the mold. If you have not signed a development agreement and if this is done by your supplier or the supplier of your suppliers this is considered proprietary by the company that does that and you will never see the design of the mold typically so you’re not going to get the final version of the 3D drawing of the mold. I would not say it’s critical actually, in most cases the buyer never sees that drawing, but it can be useful to troubleshoot and to understand things. Also when the tooling fabricator or the plastic supplier work on that do they do their own DFM analysis? The good ones will do it, maybe some simulations on solidworks and these kinds of advanced software you can do simulations and if we inject it’s going to be the temperature it’s gonna be different like this around the mold and then it might lead to different types of issues and then the draft angles where you might need to change some of the angles relative to the mold itself for easy ejection, you might need to add some ribs to make some parts stronger, there’s a lot of little things that a good supplier will suggest. Sometimes they even take screenshots of the CAD drawings and the simulations, put them in a PPT document, send it to the buyer with some comments. I mean that’s great, you’re working with a nice and professional supplier in that case or at least they’re really trying to go above and beyond. It is not something that small buyers can expect, because they’re not going to work with the first-rate mold suppliers that are very very experienced in that and working with large companies and so on and so forth, right, but that’s always nice.
Let’s say the mold is designed, okay, then it’s going to be fabricated and that takes 20/25/30 days because machining very hard steel does take time and it’s not just one process. You have various types of cutting processes if you want EDM cutting and so on at certain points some of them are quite advanced and it really goes into the precision of the location of the different cavities inside the mold, so that takes time and what happens is obviously if you do that and they have more projects than they can handle, some of these projects are going to be late. For a tooling fabrication shop this is production, just like any other kinds of productions things can get behind schedule, so in some cases we just pay a visit and then we say okay let’s draw a Gantt chart and okay how much time to do this, how much time to do this, how much time to do this, and then you’re gonna do what? You’re gonna do the trial and then how long to adjust in the next trial, how long to adjust typically? And then either visit on-site to push them a bit and also see where it’s made or simply push with phone calls and WeChat calls and things like that. So the risk here is delay and very often tooling fabrication is right there on the critical path when you’re developing your new product. You have your project, you really need to make sure that the full product design is frozen, you get final prototypes that look like what you want, work as you like, and so on, and then you go into tooling. Otherwise, you try to do things in parallel and what happens is that tooling is ongoing or maybe already finished and you’re still making iterations on the prototypes, and guess what, you’re always going to have adjustments to make and adjustments on tooling already made can be expensive. But also when they cut they’re always metal safe meaning that it’s pretty bad to cut too deep and then after that having to weld some extra metal after the fact because it cut too deep and will not last a long time so it will sort of get worn out faster, so you will need to send it back to to the shop for maintenance, but actually it’s a relatively advanced kind of maintenance of welding again and re-polishing and so on. It takes a bit of time, it’s expensive, and you need to do it regularly otherwise you start to have quality issues, so usually you wait and then you do tooling once it’s completely confirmed. You don’t want to make the tooling and then make changes to it, basically.
Also, one thing you want to do before going into tooling is you want to make sure this is the prototype I’m improving now once tooling is made and then we make some new tooling samples pre-production it’s really going to look the same and feel the same and work the same and have the same physical properties and things like that. So that’s something really, really important. Then once the tooling has been fabricated they do their own little trial, then they do some adjustments, by the way, there’s always a need for adjustments then just like a cycle it’s not a few hours more like five days or a week to get to the next trial, so it’s important that the issues are noticed, detected, and pointed out otherwise they fix only some of them and then in the next trial again there’s going to be still some issues and so on and then different trials will show different issues. Sometimes they go in a certain direction, but too far, or something is not a problem and then it becomes a problem, so there’s these cases where you get to trial two, trial three, and it starts to be a lot of tension because again timing is often critical.
So, how to make sure that all the issues are detected? The idea is to send an inspector there or to get them to send you the parts as fast as possible and to get formal approval or a number of issues and sometimes maybe some parts are internal parts, the aesthetics don’t matter, there’s something that doesn’t look so good actually, maybe the customer really doesn’t care about it at all, but maybe dimensions are extremely critical, so this has to be made very clear.
So now let’s say you get the parts approved it’s okay, the tooling does its job, at least it makes the right parts. Typically the tooling fabrication shop finishes their job here and then the molds are transferred to the factory that will use the molds for production and this is a sort of a sign-off. It’s important that they work together, so if you try to micromanage your supply chain, you pick the company that will make the tooling and then you pick another company that will do the injection molding, there’s a lot of conflicts here, because the supplier of plastic parts using your tools, as soon as there’s a problem, they will say ‘well it’s because your tooling is not good, we have to do some minor adjustments after that and then oh your tooling is slower, the cycle time is not 40 seconds or whatever, it’s it’s 1.2 or 1.5 minutes, that changes the economics a lot.’ So usually it’s better to work very closely with the plastic supplier and in some cases, they make it themselves. If they manage it themselves very closely and then they just send it to a workshop around them to do some of the very specialized processing they should be responsible for it, otherwise, you never get out of this kind of problem. Now, there are special cases where it’s not possible, that it’s going to be made in Europe or Vietnam or somewhere far away and making tooling in China is sort of the only economic option right because you have relatively good competencies and the cost is sort of unbeatable basically, so in that case before transferring over you might want to do more than just checking the parts. So there comes the more in-depth validation of the tooling and that can take a few different forms. The most basic form is to have an engineer go there and run through a checklist, look at the mold, anything that looks a bit weird and they try to estimate the adequacy of the different details of the mold, if there are spare parts or inserts are they present? Is the size adequate? You just go through a checklist like this. Cooling circuit in and out is it clear? How is it going to be ejected? There’s a lot of things right, so you have an engineer who knows tooling who checks the mold and you probably don’t want to skip that because a lot of weird things can be noticed at this stage.
Then if you really want to reduce the risk, what some buyers do is they actually force the tooling supplier if they have some presses to make a production run as a pilot run. Here there’s a new mold for a new kind of part and you can actually do a pilot run and the pilot run might take four or five days. It might consist of doing a full shift then another full shift then following a certain procedure for preventative maintenance so taking the mold out, cleaning it, and doing a certain number of things, then putting it back in and then going again and then at the same time what happens is that you have someone on site who checks the cycle time, who checks the quality and how many shots they have to do until they get to an acceptable quality, right, because this is also important. So all these kind of things to basically validate that it’s okay and it’s really as expected and you won’t run into a situation where when they put it in the factory in Vietnam with time pressure and all kinds of pressure and then the Vietnam supplier says ‘oh yeah problems because of the tooling.’ And then you say what’s wrong with the tooling, look we did all this validation run and it was fine what exactly is wrong? You have a different kind of conversation here. There are issues you should already have noticed them right so that really validation through a real pilot run.
Then once you have documented the setup, you have approved the parts, ideally, you have validated the fact that it can run at rate with the specified cycle time and so on and so forth, if you really want to go into the details you do all that and you transfer to the injection molding factory that will sign off.
What happens then is that this plastic injection molding factory will do the first production. So are the production settings for example the humidity and the temperature quite different, also the altitude has an impact. I mean you need to think about that and they start running so hopefully you have checked their systems and processes in advance, but if you want to have a close eye on them, this is a good time to have someone on the site to see again how many parts do they need to go through to get to acceptable parts? What did they do with them? Did they regrind it directly and put it back, or do they use some virgin material version polymer, or what kind of secret sauce are they preparing? Okay, you might not see all that. Obviously, if they haven’t done it in front of you, it’s not always so easy to see what the issues are, so basically checking up if everything comes out nicely so basic quality inspection, just checking the parts and maybe doing some tests, confirming the physical properties, for example, is relatively standard.
Then if the production run has finished what do you do with the tooling? Do you just leave it in the factory that makes the plastic parts, maybe? But maybe there’s two months between two production runs so it’s obviously very tempting for them to show your product to some other customers and maybe to use your tooling to make some of your product to sell to other customers.
Plus if they do that obviously it has an impact on the lifetime of your mold, right? Maybe it’s really going to do half a million shots, but you will only enjoy two hundred thousand because they did three hundred thousand for other customers! So that’s a temptation and again if you’re very hands-off that’s fine, you have to trust your supplier and in some cases that makes a lot of sense. In other cases you just pull the tooling out of the factory and you have a company like ours get it there, inspect it, quickly put it in storage on pallets in good conditions, and then when it’s time to do another production run, deliver it again to the factory and it removes that kind of temptation. Also, you have that sort of second pair of eyes on if the mold now needs some maintenance? Can we see some signs that it’s getting a little bit too fast into end of life? What are the issues that are starting to appear right then?
Also, another benefit of that is that if you decide to switch from this supplier to that supplier, the day you pull the molds out they know is the end of the relationship and in China what does that mean? That can lead to a lot of bad blood, the entire relationship is going to be in trouble, they might hold the tooling hostage, and might hold some of your products hostage, or who knows what? That’s actually extremely common, so if you just get them into the habit of having the tools removed, well, just remove the tools and there’s nothing special and then you can send the tools to the other supplier and supplier A will not really know what’s going on, right? So that’s another benefit otherwise they might resist. They might keep it hostage and might say ‘no actually the mold is ours,’ or maybe they will say ‘okay, the mold itself is yours, however, we did the design of the mold ourselves and we did not charge you for that so that intellectual property is ours, we spent a lot of time on that so pay us 20,000 dollars,’ and actually that is a very sophisticated argument because if your agreement with them does not cover that, it is actually a valid claim. Some suppliers actually use these kinds of arguments when they have some experience with it.
And perhaps if you go down to the factory yourself in the times that we’re able to travel into China or wherever that could be an issue as well? Oh, if you have not paid them in full, or if there is some kind of conflict they might sue you and then you might get in trouble. Actually, if you’re sued when you’re in China you might have trouble actually leaving China. That sounds pretty bad, doesn’t it? So talk to a lawyer if it gets really ugly, don’t make the wrong moves, but we’re not lawyers so we can’t really advise on that.
Then you switch to another supplier where that other supplier is also going to have to sign off and again they’re going to have the excuse of ‘your molds are not great, yeah, that’s why there’s a few issues, and that’s why we have to raise the price, because actually there are some other problems, blah, blah, blah.’ This always comes by again and again and that’s why, if you have them do a pilot run again and you have someone on-site and you confirm this is the settings you used, this is the cycle time that you were going through, this is the amount of reject you had, blah, blah, blah, confirmed. Then later they cannot really say ‘oh it’s much worse than expected.’ You might respond that that day you made it run correctly, what’s wrong now? You don’t know what you’re doing, it’s not the problem of the mold, so it’s a good way of keeping the risks down and just pushing it back to the supplier.
Then again if we look at the full life cycle, at the end of the life cycle is the end of life of the tool, and then you need to go again and make a new tool and then over time people get a little bit smarter, have some new ideas to make it a little bit better, that happens and again the good idea right and it might if you are more confident about the volumes maybe you make it with two cavities or four cavities, right? It’s gonna be more expensive, but production will be much faster and with the same mold you will make many more parts so that’s something to keep in mind.
So if you look at it sort of A to Z whole life cycle, these are the typical steps and how buyers can get involved in managing the tooling.
Yeah, it can be almost split into four steps can’t it? So you’ve got the design of the tooling, the fabrication, then the management of risks that happen whilst the tooling is in use, and then what happens when you’re between productions or you’re moving to a new manufacturer. So it’s quite interesting to see it in that scope and actually, when you start talking about tooling at the start of the podcast it’s like well okay tooling yeah we get that it’s important, but there’s so much to be concerned about if you’re an importer using tooling.
Correct, it just comes back so often so much to money and risk and impact on timing and so on. If you develop your own electromechanical products this is very often something that you need to work on.

Now, what do we include in a plastic injection mold tooling development and fabrication contract in order to help really lock down our IP and our access to the tooling as and when we want it?
Here I’m assuming that the buyer is okay to pay for the full cost of the tooling and wants to own the tooling and wants the control that comes with it, because usually when there’s a contract involved that’s the case. Well, the contract says who owns all of the IP rights let’s say involved with tooling and its design. It’s got to clarify the obligations of the supplier to keep it in good working condition. It should mention the sort of commitments of how many shots it should endure over the lifetime and based on using such or such polymer (if it’s ABSs not the same as PVC or HDPE and so on). So try to document all of this and what happens if you want to move on to another supplier. Can you pull the tooling? So the contract usually will say that if the buyer follows that kind of process to request the tooling then tooling has to be made available within x days and the buyer can come and pick it up and if there are issues with the tooling then the supplier will be responsible for fixing it within the next x days.
It doesn’t go much deeper than that, but if you do not have that you might invest a lot of money in tooling and actually just give it away to your supplier and then be hooked by them and never be really able to walk away!
Yeah and we have discussed some of the pros and cons of working with the different types of suppliers and the same applies when it comes to whoever’s using the tooling, so if you’re working with, say, a contract manufacturer and you’ve bought your own tooling you’re going to have a lot more security and freedom probably than if you’re working with let’s say an OEM or an ODM who has had maybe a big hand in developing and producing the tooling for you. You’re absolutely correct I don’t have much to add to that.

One thing we haven’t gone into is the method of moving tooling between suppliers. Well, we have a page about that and it’s basically: these are the steps you need to follow and who does what, what does the buyer do, what does the supplier do and where does maybe an inspection company fit in to confirm some of the steps?

 

Related content…

 

Listen, rate, & subscribe to the ‘China Manufacturing Decoded’ podcast on your favorite provider 👍

There are more episodes to come, so remember to rate us and subscribe! You can find us on:

If you enjoyed this episode, don’t forget to give us a ⭐️⭐️⭐️⭐️⭐️ rating and share it with your network if you enjoy listening! 😊

How To Develop A New Laptop?

How To Develop A New Laptop?
Sofeast’s COO, Fabien Gaussorgues, recently outlined how to develop a new laptop and gives two options available for importers who want to bring a new laptop to the market.

Continue reading “How To Develop A New Laptop?”

Exploring Why Sea Freight Is So Expensive In Summer ’21 [Podcast]

Exploring Why Sea Freight Is So Expensive In Summer '21 [Podcast]

In This Episode…

Renaud is joined this week by global logistics expert Jon Monroe who boasts over 30 years in the logistics industry and has a strong focus on Transpacific trade who shares detailed information about how the sea freight and logistics industry works. They discuss the current global shipping crunch (in June/July 2021) that is hitting a lot of importers with both towering costs and long lead times, and explore how we even came to this point while dispelling certain misconceptions. Jon also gives some insight into the situation in the USA specifically, but touches on other areas, such as Europe, too, and talks about alternative shipping methods like air freight.

So, if you’ve been affected by the shipping crunch this year, this episode is for you!

 

Just hit the play button to start listening..!

Listen to the episode right here 👇👇👇

🎧 Jon Monroe | How Did Sea Freight End Up In Such An Expensive Mess In 2021? 🎧

Or watch the interview on YouTube 👀

 

Episode transcript

Welcome back to the podcast, you’re listening to episode 60 and this week Renaud is joined by a special guest. His name is Jon Monroe and he’s an American expert on logistics and sea freight. As you may know the industry at the moment is gripped with crazy high prices and long delays so let’s get to the bottom of this with Jon and get an understanding of what’s causing all of this.

This week I’m talking with Jon Monroe who has been involved in logistics and especially Asia to US logistics for more than 30 years and we’re going to cover the current situation with the difficulty of sea freight of getting the goods across the oceans and the extremely high prices and we heard from many importers that this is really a very big concern of theirs. Hi Jon, first can you tell us a little bit about what you do and what you’ve been up to?

First of all, thank you for inviting me to this podcast, I think it’s very important to clarify a lot of misperceptions about what’s going on and how this has come about. My background includes I started out on the carrier side with container shipping lines I run a couple of NVOCCs both global and trans-pacific and in 1998 I founded Jon Monroe consulting and I work with a whole host of clients. Today I represent a large china-based NVOCC worldwide logistics, I also have a tech platform that factories book against orders online and since March of last year I’ve been tracking weekly covid and I provide a weekly update that anybody wants to be on the distribution list and I found it important because I was quarantined in China when this first came down and I was on the second to last Delta flight coming back to Seattle and I recognized how serious this was and felt that in the United States not a lot of people were taking it that seriously so my China team helped our clients understand when the factories were reopening. But when Covid came to the US they didn’t know what to do so I created this update blog if you will that goes out every Thursday that talks about all the facets of covid in the supply chain.

If you’ve been tracking that since March of last year so you’ve seen really the situation get from normal to this very little demand to where are we all today right and can you give us a sense of actually what happened what are the factors that led to the situation that we’re in today because a lot of people are still wondering what exactly is going on?
Sure, first of all when this happened, when everybody began shutting down China shut down first and of course, China is different from the US they shut down completely and we could see and because I was on the phone with China basically nightly and on WeChat, I could see how they were handling and how effective it was. When it came to the US of course we had a little bit of a different approach to it so we struggled with it for a long time I think that as we started opening what I really noticed in May that’s about the time that the contracts with the carriers for the North America trade are negotiated every year they initiate blank sailings to tighten the space to keep people focused on keeping the rates up. What nobody expected was as soon as those contracts were concluded they had three GRIs and a PSS within the first four weeks so rates were climbing.
So you mean in May (2020) basically they’re trying to project how much demand is going to be in the next year right and then in May obviously people were kind of thinking demand is not going to be very high in the next six to 12 months right it’s a big accident basically and China is not shipping much and so the projections were probably lower than the previous year, would that be correct?
Yes, I mean everybody thought that the market was gonna crash, nobody was gonna buy, however even in May we could start seeing the market sort of come back May/June, but whatever the market is when you initiate blank sailings you keep the capacity below what that market is and I believe the carriers kept it about five to six weeks too long and so all of a sudden you had this backlog and in July there were 18 extra loaders meaning extra vessels and by then they’d stopped the blank sailings and that represents about 180 000 TUEs so about 18 extra loaders in a four week period that went into Southern California so you had a tightening and it’s almost like a slingshot effect when that happened and all the containers started coming into LA Long Beach truckers started sucking up the chassis and hoarding them so that was the first of all of a sudden we find that there’s a shortage of something was really the chassis in Southern California. Then as time went on demand started to grow because the US shut down and what a lot of people didn’t realize is as people shut down they had nothing better to do so it’s what I call the ‘add to cart mentality’ so everybody took that mentality and started adding to cart and things were delivered to their house and people started working on remodeling projects, working remotely, and all of a sudden we had this massive surge, if you will, that that hasn’t stopped since that time.
Yes, a lot of home office products, gym equipment, do it yourself sort of home renovation products, and so on, these categories have been pretty hot and, of course, in the beginning, there was a lot of PPE and I mean it was huge.

So now you’re taking us to let’s say summer of 2020 right so you’re starting to have a certain demand, but at the same time shipping capacity has not really been allocated based on that much higher demand, so what happens then? Why can’t they just add capacity and then the system gets back to normal?
As rates begin climbing you would see Asian ports allocating equipment in space based upon the highest rate. What that meant was when you look at the Trans-Pacific trade you have a natural imbalance of about 2.5 to 1 in favor of imports as opposed to exports, but if you start allocating equipment elsewhere, Europe, whatever the highest rate is, you don’t have that equipment balance anymore and that’s what’s happened to throw everything out of sync with the equipment. It was going to wherever there were high rates, South America, etc. I heard of one equipment control manager for a carrier that will remain unnamed, but he’d allocate it based upon the highest rate, so equipment started going everywhere and of course, by Christmas of last year I would say North America wasn’t as bad as the UK. You may remember that in the UK carriers were dropping things off in Mainland European ports that were destined for the UK and saying ‘come and get your containers’ and people are having to find a way to get them to Felixstowe or wherever they were destined for and so that was the UK’s Christmas!
Wow, yes, and when you say it went to the highest rates the people willing to pay the most, was PPE still playing a role there, because I think people were desperate at one point in paying whatever they have to pay or was it not very closely related?
Well, it wasn’t necessarily related to PPE because everything was surging. I think one CEO of one e-commerce company basically said that they believe that what happened under COVID is it pushed the development of e-commerce activity forward maybe five years because before Covid a lot of people didn’t want to book online or order online, but since there was no choice people became comfortable with ordering online and so whenever Covid goes away I think online shopping won’t and the way I always tell everybody is we have two pandemics here. We have covid and we have a container pandemic and that has spread and this year it’s gotten worse because what it means is people talk about the supply chain but what people don’t talk about is the asset chai, and by asset chain I mean container to terminal, to ship, to terminal, to truck, to terminal, to railroad, to truck. That chain that we took for granted has broken and those asset-based companies and chassis providers are not talking to one another so today if we look at what the situation is the US you have basically a log jam all up and down the US. So in Seattle, for example, we have terminal T18. They’ve only been working one gang rather than three for the vessels which has slowed it down quite a bit and the reason is that the railroads are not picking up the containers off the terminal fast enough. They’re going inland to Chicago, Minneapolis, and all the inland locations so they can only work so fast and what that is doing is it’s backing everything up, so probably the hottest spot in the US right now is Chicago because it’s hard to get to Chicago and once you get to Chicago it’s like the old musical group ‘Humble Pie’ from the 70s and their song 30 days in the hole, as I think I said last week, if you go into Seattle T18 or if you go into Chicago Global 4 intermodal terminal you got 30 days in the hole.
Wow, so basically in that case that link in the supply chain, the railway, has not been able to ramp up its capacity based on what it was doing in the previous years? That is the key problem here, yes.
So, LA Long Beach used to have 50 plus vessels waiting for a birth and that’s now about 16, so it’s gotten better on the shipside activity, it’s gotten through the covid infections with labor, but what it hasn’t gotten through is getting the IPI containers off their terminal by the railroad and what has happened as a result of that is in China and in Asia a lot of the carriers stopped accepting IPI cargo, so they’ve limited the bookings for IPI. The other thing that has happened is vessels have been skipping ports. Vessels have been delayed in LA Long Beach so imagine you’re sitting in a large port like Shanghai or Ningbo or anywhere and you book against a vessel that’s got an etd of say the first of July and then all of a sudden the ship doesn’t arrive because it’s still sitting waiting for a birth and it doesn’t ride for another 10 days. So what happens to your allocation if you’ve got 10 containers a week under a contract or 100 container whatever it is? Do you think the carriers give you another allocation for that week? No, you lose it, it goes with that ship whenever it goes, in the meantime that week is dead and that is what’s happening. So as the rates have gone up a lot of the contracts are only partially honored by the carriers and this is the first year I’ve seen carriers walk away from what a BCO is, which is basically which we call a beneficial cargo owner, and it’s basically not the forwarder but the person that takes title to the goods, so that’s what the shipping lines call it VCO and that company all of a sudden is not getting their allocation fulfilled so they’re going to the NVOCCs. The NVOCCs are buying in the spot market, but today it’s not just about the ocean freight rate.

I talk a lot about the indexes, I say that the indexes are broken because they’ll tell you that the rate is 6000 or whatever it is and they publicize that and then the CEOs of all the big American companies go to their people and they say why are our rates not this cheap? Because they’re not accounting for the premium charges. So that’s the theoretical basic price, but that’s not what paying people are really paying for, right? Yeah, so there’s a lot of misinformation out there. Like I said everything’s a bit broken, the vessels are out of sync. Suez has made it worse and the crisis in Yantian made it even worse because there was a backlog of about 160 000 containers which is not yet cleared up.
Just for for people to understand, the Suez canal was blocked for about a week by that huge ship and that sort of puts a lot of the ships on pause that were going to and from Europe to Asia and then Yantian is the main port of Shenzhen and I think the west side of Yantian had some covid cases and then they shut it down for two or three weeks and there were some satellite photos of a lot of ships waiting just next to it.
Yeah, I think Maersk had 40 vessels they announced were bypassing Yantian, Hapag Lloyd 16. There was a woman who’s the deputy general manager of a subsidiary of Yantian port that came out with everything was well and fine and I think people don’t drill in deep enough to understand the backlog because you not only have a backlog of containers, you have so many vessels that have bypassed the port that were bringing in empty containers that are no longer available, so over time this is going to be felt for quite some time. Yeah because there’s the Shekou port of Shenzhen right and then there’s the Nansha Guangzhou port but they’ve never really been developed for long haul shipping they’re mostly used for shipping to other Asian countries, right?
Mostly, but Nanshan now is over 13 million TEUs so they’ve grown dramatically and they’re really almost neck and neck with Yantian, but it’s it’s West, so not enough factories have gone there to really take it where it needs to go, but I think that’s the direction. In fact, I talked regularly with the port of Nansha and they picked up quite a few new services this year as a result of what was going on in Yantian.
Okay, and did Hong Kong take any of the slack?
Not to my knowledge, but I think that’s just because of the carriers and a lot of this now is controlled by the carriers and what they decide to do on their routings whether it be a blank sailing or port rotation and sometimes that’s a problem because they’ll bypass ports and when we look at China, Ningbo is slammed so a lot of people are draining Ningbo cargo to Shanghai and Fuzhou is really going to Xiamen because the carriers have to service these ports, they have to reposition empties in and take fulls out so if they’re bypassing those ports, so they want to service the main big boats the Xiamen the Ningbo and the Qingdao and so on. Maybe they don’t want to go to secondary ports that actually don’t even have a very good reputation from what I heard like Fuzhou which has a lot of problems there.

It typically used to be the standard when you set up your procedures with the forwarders or whoever your booking agent is you’re on an FOB basis most of the companies will say I want this booked 14 days or two weeks in advance of the cargo ready date of the factory but today it’s four weeks, everybody’s booking four weeks out, July is already done. I mean we’re sitting here at the end of June and that’s pretty unique, but July is done. I mean maybe you can squeeze something in because you pay more in the last week of July, but it’s already a made month.
Wow, yeah, so you need let’s say four weeks at least lead time, plus you’re not sure you’re really gonna get on that ship anyway?
Right, yes, a lot of it is like the airlines with the book extra because they know there’s gonna be a cancellation and then well that’s always been the case because there’s always been a certain fall down, but what’s happening now there’s no choice, everybody’s trying to get a booking out of China or out of Southeast Asia as well so they might book with multiple parties because they don’t know if that carrier is going to cancel or not. First, you have to make a booking and it used to be that with the carriers you could make a booking and then they’d respond with a booking confirmation. Today they’ve basically taken that apart, so you have people that to get the confirmation once you make the booking you have to go to their website, put in your booking number and push to find out when they’re going to release equipment and keep pushing send or submit until you get a response. Once you get the booking confirmation that does not mean you’re going to get a container and once you get a container that does not mean you’re going to get on the ship. I had one company call me and the problem they had is they had 20 containers that were confirmed, they were on their way to pick them up and the carrier canceled them at that time and said if you pick up that equipment we will make you pay for it and we will cancel everything so it’s a carrier’s world right now and we got to live in it.
Wow!

I think it was last week I read about 40 feet containers that were going at the rate of 20,000 USD have you heard similar rates? I’ve heard 27. Wow! I posted on linkedin this morning and somebody came back well with the new GRI it’ll be 30. So the rates have gone up and up. I advise a few companies at a CEO level because a lot of the c-suite executives in America woke up in the first quarter to find out that their product was six to eight weeks behind schedule and it was costing them to five to six times as much, we’re now at the point that it’s almost ten times as much so it’s really hard for a lot of companies to digest and the problem is it’s not just the ocean line. Now everybody’s raised their rates, the trucking companies, everybody is trying to make an extra dime on us and if you think about it, last year was a record year for the entire industry I can’t remember what the number was but I think they made about 18 or 19 billion US dollars in aggregate. First-quarter this year I think they made 16.9 billion. Now if you look at the ZIM’s earnings release you could sort of see what happened, when I read that I sort of smiled, because it talked about them allocating, because that’s for their investors they really don’t publish that shipping market, but for investors. ZIM is s shipping company who in their earnings report they talked about they allocated so much for contracts and they allocated so much for fak. Well if you read between the lines you read oh fak premium that’s what that’s all about because we started this year with premium rates which were the additional charges that you put on fak rate so you have a contract rate but they can’t get allocation on their contract rate so they go to an fak rate which is higher and then very few carriers on or just a plain fak rate without a premium so you got a premium on top of that, so if you’ve got an fak rate of seven thousand dollars which I think is what the drury index says it is then you add the premium charges are anywhere between six and eight thousand dollars the highest one is nine thousand nine hundred ninety-nine dollars I think, to the east coast now 18 months ago an all-inclusive ocean freight rate was 2400 to the east coast and about 15 to 1600 to the west coast.
This is really crazy, just crazy, so wow.

And what about air freight actually, because we hear a lot about sea freight, but what about air freight since there are fewer passenger flights there’s less capacity for carrying cargo is that right?
Yeah, I talked to a friend of mine that’s with one of the big China-based master loaders for airframe, what he told me on Monday was already some of the big brands are securing air freight for this holiday season because everybody’s big concern is to make Christmas and right now as I’ve recommended to a lot of companies last year, you gotta increase your lead time about four to six weeks, but right now you really need to think about eight to ten, so a lot of people are concerned that they need the air freight space for Christmas and some of these companies, typically about ten per cent of the total volume product volume is going air freight and what I learned last week is that some of these companies are gearing up to do 90 per cent air freight, that’s meaning moving hundreds of containers at a time in the air.
Is there enough capacity for that?
There isn’t, but I mean it’s just the same way with the ocean freight right now. There’s not enough capacity on the ocean side, there won’t be enough capacity on the air and rates will probably go back to what they were when there was the big demand for PPE and all the charter which will be 14 to 16 a kilo, so very expensive air freight this summer and through September October basically for the holiday.
Okay, but if you’re a footwear or an apparel company or somebody that’s dealing with a higher value product you can pull it off. Not everybody can do that, right. If you should do smaller electronics high volume, yeah that that might make sense, but if you do furniture maybe not.

Okay, that makes sense, so have you seen a lot of impact already on importers, because a lot of companies were buying year in year out some products, maybe furniture products are very hot these days, right, and actually clearing out the margin of say 10. I remember when Trump put the tariffs in place a lot of companies said ‘wow I’m already losing money, now the suppliers have to get the price down and I got to get my selling price up, otherwise we’re not afloat anymore.’ So actually the current situation is probably even worse for a lot of companies?
Yeah absolutely, I mean companies are struggling. There’s been a number of companies that have already gone out of business, it’s not easy, like one company I talked to they said ‘Jon we don’t know how to budget, we don’t know how to plan,’ and that’s the biggest issue. How do you budget for a year where every two weeks the rates are changing and you can’t get your contract honored? This is the first year I saw carriers walk away from old relationships because they obviously wanted the spot market, right? The money now. Because the old relationships actually were never very profitable in normal times. I heard a couple carriers say well for the customers that have been beating them up over the years the tables are turned.
Yes, now they’re the ones with the feet on the table!
Right now a lot of companies are really relying on the NVOCCs so a shipping line is a VOCC or a vessel operating common carrier, that’s the technical term for it, an NVOCC is a non-vessel operating common carrier or a forwarder. That term is really only probably used in the US. In Europe they just call it a forwarder, but for some reason, the federal maritime commission made a distinction between a forwarder and an NVOCC, basically, it means those are the companies that have contracts with carriers, they issue their own bill of ladings and so companies go to them for space, and right now that’s what everybody is doing. Looking for two three four five NVOCC forwarders to help get whatever space they can get and yeah the result has been the market share of the forwarding community now is above 50 which is not something the carriers like to see, I think it’s about 54 right now, versus at the beginning of the last year was about 44.

Okay, thanks a lot for all of this information. It’s really nice to go as close as possible to the source with someone like you who’s been tracking all of these changes since last year.

 

Related content…

 

Listen, rate, & subscribe to the ‘China Manufacturing Decoded’ podcast on your favorite provider 👍

There are more episodes to come, so remember to rate us and subscribe! You can find us on:

If you enjoyed this episode, don’t forget to give us a ⭐️⭐️⭐️⭐️⭐️ rating and share it with your network if you enjoy listening! 😊